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SCHOOL/COLLEGE AUTOMATED ATTENDANCE SYSTEM
WITH
SMS & EMAIL FACILITY

System is a compact and efficient stand-alone device for fingerprint based time management in colleges & Schools set-ups. Easy installation and flexibility of report generation make it an ideal school/college automation tool for time management purposes. It also helps management reduce administrative costs and improve their resource allocation strategies. The advanced fingerprint recognition system enables quick and accurate identity matching and can record up to 50000 transaction records. Software to manage or monitor the time worked by teachers/staff members for the purpose of efficiently processing payroll. These systems may be integrated with existing payroll processing software.

attendance_system_for_school

Also, it’s usually are able to give reports of overtime/docking of non-exempt Student.
Features of Fingerprint Time Attendance

Simple and durable device with a robust inbuilt optical scanner
Supports multiple classrooms of one school at a single location
Supports one school at multiple locations
School Rules, Time Management Parameters can be easily customized on the device
Easy to manage Student, Departments and Multiple Shifts
Supports leave management
Flexibility of Reports generated by the Software - Daily Attendance Statistics Report, Attendance General Report, Staff On- Duty/Off Duty Report Department Attendance Report, etc
Data available in excel/html/ASCII format for further calculation
Seamless integration with various Accounting and Payroll Packages

Technical Specifications :

Capacity		Verification/Identification
Templates:	1500	Matching	1:N up to 1500 templates
Transaction Storage:	50000	≤1 second	≤1 second
Display :		Identification	≤2 seconds
LCD	2.75 x 1.5 inch Graphic LCD Display		≤1%
Sensor	Optical 500 DPI		≤0.001%
Communication		Dimensions
Port :	RS 232/RS 485	Length:	221 mm
Port :	Ethernet 10/100	Width:	180 mm
Oper. Voltage	5 V	Depth:	57 mm

Compliance – All colleges in the INDIA offering courses to non- nationals are required to maintain records of student’s attendance, in compliance with the Home Office regulations.

More efficient student attendance – It automates the student and staff attendance hence; reducing irregularities in the attendance process arising due to human error.
Saving Time – Important administrative and educational resources could be freed up by utilizing It
Environment Friendly – Reduces paper and other resource requirements. With Its extremely small carbon footprint is a greener option.
Better Guardian information system – Guardians are better informed about their wards whereabouts with automatic SMS, Bulk SMS and Email facilities in IT.
Improved Guardian – College Relationship – IT brings the two principal stakeholders in a student’s education closer
Considerably improving the Guardian – College rapport, leading to an atmosphere of comfort and trust.

In this setup there is a biometric device setup outside each class room/campus. These devices are connected with the local server housed in the College.

Each day the students will register their attendance with the biometric device. Local server will download the attendance data in real time. The collected data will then be securely synchronized with Online Server. Online Server will process the attendance and send a set SMS message to the Guardians of the absentee student if required and activated. Once the attendance is processed all attendance related reports will be available for print and download.

The reports will be available in PDF, CSV, HTML, Word, Excel, RTF, Text and XML formats. Authorized users can login into online via web to retrieve the records and reports as required.

STUDENT REGISTRATION

Every student has to be registered and activated with the system. While registering the student following information is required

Personal Details
Course Details
Course Duration
College Details
Biometric Data

Registration can be done via the web interface provided to the college along with the biometric finger print reader. Once activated with the college all devices in the college will accept the biometric identification from the student and his attendance will be marked accordingly against the course his is taking. Once a student has been activated on IT the college will be sent a student ID smart card via IT card printing service. The Student ID card will feature the following:

Student ID number
College Name and Logo
Student Personal Details
Student Photograph
Course
Validity period

The design and information on student ID cards can be set by the college based on the templates provide by it, to the college administration.

Email and SMS

The system also allows the College authorities to send SMS alerts to guardians regarding special events and emergencies.
Automatic Emails can also be enabled where attendance reports can be emailed to the concerned person in a set cycle.
In-built SMS and Email templates are provided to the college. Custom templates can further be created within it according the college’s needs.

Staff Attendance

It also has fully integrated Time Manager Software which provides various employee attendances and HR related functionalties e.g. Shift Scheduling, Shift Rota, Attendance Summary, Leave Management etc. This Time Manager Module can also be integrated with leading payroll processing software.

Secure Login

To authenticate themselves using biometric fingerprint data before they are granted access to IT.

Once logged in, the system maintains an automatic log of all actives carried out by the user.

Features

	Accurate Student Attendance
	Automatic Attendance Collection
	Daily Absentee Report
	Automatic SMS alert to guardian of absentee student
	Daily attendance Register
	Monthly attendance Register
	Yearly attendance Report
	Attendance Summary Report
	Bulk SMS faculty for special events and announcements
	RFID option
	Mobile attendance data collection and reporting
	Robust employee attendance system

Benefits

	Ensure better compliance to Home Office regulations for attendance monitoring of Foreign Students.
	Better student attendance management
	Less administrative work
	Better accounting of student’s whereabouts during College hours
	More parental involvement in ascertaining student presence in College
	Improves student attendance ratio.
	Better College staff attendance management

Data Protection Safeguards

The user’s fingerprints are never stored on the device or the software, only a uniquely identifiable digital data called minutiae is extracted encrypted and securely stored. Hence, there is no personally identifiable data which is stored on the system.
Encrypted data is stored using FIPS 250 compliant encryption.
High quality sensors are used to capture data; these sensors are capable of hardware encryption at source.
All data is stored in a 128 bits, System encrypted data packet within the system.
Application performs a secured encrypted verification match; this ensures that digitally biometric data is never exposed to any environment.

Pricing

We have packages to suit the needs of small and large Educational Institutions. Please call us on 09313754321 .

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